Our exciting, fast growing Global Client is in need of 2 Facilities Coordinators at its Ann Arbor headquarters. These will both be 6 month contract to hire roles. The Facilities Coordinator will play a vital role in maintaining the facilities, up keeping a clean and safe environment not only for the employees but also for the customers.
We're looking for an Awesome Facilities Coordinator to make sure that we don t burn the house down
and get to the gig on time! You will be responsible for ensuring that the people who work at Duo are
supported by a productive and responsive office operation. Responsibilities will include coordinating
facilities upkeep, third party service providers, appropriate inventory of office supplies, and assisting with
schedules, meetings, visitors, company events, travel arrangements and more. This position will also
serve as backup to reception. It will be a fast paced challenge and you will need to bring your energy. But
you won t be alone. You ll be alongside an amazing, talented and dedicated team that is up to any
challenge and plans to have fun every step along the way.
Essential Functions and Responsibilities
Manage office logistics and daily operation needs including maintenance, cleaning, and office
Assist with the coordination and setup
of company events, office visitors, and scheduling.
Respond and resolve facilities and office requests.
Manage and help coordinate company wide meetings and event, including catering orders, set up
prior to meetings and clean up after.
Support Office Manager with new hire onboarding and other space planning & facility needs
Manage the procurement of office and facility supplies (including but not limited to: general office
supplies/ equipment, kitchen supplies, etc).
Manage third party services including cleaning, repairs and maintenance, and others.
Coordinate facility requirements associated with company meetings and conference room
Coordinate the maintenance of an organized and clean working environment.
From time to time as needed, provide backup
to Receptionist. Other administrative tasks as
A proven track record of office administration, preferably for an early stage company.
Outstanding interpersonal, oral, and written communication skills.
Strong planning, decision making, and judgment skills.
Must be flexible in responding to changing business demands and able to work in a fastpaced
Maintain a proactive approach to ensure our office is employee, visitor, and client friendly at all
times (including but not limited to: lightly cleaning kitchen/conf rooms when we forget our
housekeeping manners, restocking supplies, etc.)
Must be able to lift at least 50 pounds
Ability to complete light maintenance work
Embrace working with fun, quirky, enthusiastic people
Love the rapid, unpredictable nature of a tech startup
Share our commitment to innovation with a fierce dedication to make things happen
Having been in business since 2006, Vivo is a full-service recruiting and consulting company, specializing in mid to senior level technology resources. Our brand promise is simple: we get people. We get that our clients don t want to waste time and that our candidates and employees thrive when given honest feedback and an opportunity to grow.
Whether you re onsite at our Pleasanton headquarters or working for one of Vivo s clients the best brand names out there our promise to you is unwavering: we will treat you like you are our most important employee.
Do you think you get people get what they really need, and get how to deliver? We re not perfect but we re accountable. We re not in 32 countries, but we are in the heart of it all. So, if you are looking for a flexible, fun and high-energy work environment, along with the opportunity to work with some of the world s technology leaders, we can t wait to talk to you.
Vivo We Get People!